Documents/Policies

Below you will find the necessary information specific to becoming a Team Official ( Head Coach, Assistant Coach, Manager).  We will provide two specific step-by-step instruction manuals for our own internal resources as well as CMSA documentation below:

Villains Team Manager Duties.. Coming Soon

Villains Team Coach / Assistant Coach Duties.. Coming Soon

Please note in order to get your volunteer bond back you must be fully approved on the CMSA roster which will require

• Police E Pic
• Team officials card
• Coaches need licensing specific to age group
• Respect in Sport
• Making Ethical Decisions

Outdoor 2024 Assessment Schedule

Club Assessments Procedure:

Players are selected for rosters based on the following criteria:

• Previous Coaches Season End Assessment ( Returning Players Only)
• Club staff feedback from skills centres, technical training and Academy
• Club Assessments & Evaluations
• Pre Season Rostering and Training Camps

Club Assessment Steps:

1. Players are first put into training groups based on their birth year and must attend those sessions.

2. Players moved into training groups based on where the club feels is the best placement.

3. 1-2 sessions minimum in front of club staff for U10-U17 before they finalize roster.

4. Players are placed into pre-season training groups with discussions from assessments and team staff coaches

5. Players continued to move up and down through pre-season camp and up until first round of games was completed.

6. Training camps and pre-season play does not mean final rosters.

7. The club will have the final say on all player placements but will look to place like-minded players together where possible.

8. U7-U9 Development (Rec) will be invited out to assessments but those teams are created with friend requests as the priority and then looking at like-minded players next.   U9 Development Plus are created with like minded players in the same training group.

** AYSL Players will run a year-long program from August to August so will not take part in mid-season assessments unless asked by club TD

Players are to arrive 15 minutes before the scheduled time and will check in at the front reception area where they will be advised on what pinnie and team field they will be on.  Please ensure players are ready to take part in soccer activities with club training shirts, club training shorts, soccer socks and cleats or shoes.

Recreational Program we take into consideration friend requests, previous team roster and look to continue to group like-minded players together. Recreational players assessed at a higher level will be invited out to take part in the competitive session, but this will be optional.

Competitive Program players go through an assessment with field staff in varying formats of 2vs2 up to 7vs7.  This may also include friendlies and club games within an age group regardless of group.

If you still need to purchase a club training kit you can do that at the Reception inside the Villains Training Centre. Training kit consists of Club Dri Fit shirt, Shorts and training socks.

Here you will find documents related to CMSA information

• CMSA Player Cards – All U11-U19
• Grassroots U7-U9 League
• CMSA U10-U11 Development, Development Plus
• CMSA U12-U13 Development, Development Plus 
• CMSA U14-U19 Development, Development Plus
• AYSL High Performance U14-U18 

Development Plus Program

This program is designed to meet the needs of the top players in the city or players who want to be provided with more training and sessions. Players registering in the Development Plus program will be automatically registered into the Golden Goal Soccer Academy at the time of registration. Academy players will receive 1-3 sessions per week under the direction of Munib Koric. The number of sessions and length of the session is determined by the program season and the player’s age. The fee is already included in club registration when you register for this stream and payment plans are created upfront to divide into instalments. Please note players in the recreational stream are able to take extra Academy sessions and should reach out to the Villains registrar to get this included in your registration fees.

Development Program

Our Development Stream (Recreational stream) program is designed for the player that is involved in multiple activities. The program builds on the House League ” Grassroots Young Villains” by introducing players to the game in a fun setting where they develop soccer skills and knowledge while also learning life skills such as sportsmanship, teamwork and respect. Playing time is as close to equal as possible to be fair to all players. The Club will attempt to keep teams together from season to season where possible to allow the players to build strong friendships and a sense of community. Typically as players move into U12 and older this is easily achieved. All players (U7 and U19) will get consistent technical training or skill centre programming throughout the season of play. This could be 6-8 sessions or 8-12 sessions pending on the age of the player. Our Club staff who are certified in Youth License, Children License and C License will oversee this program. We feel this will take pressure off the coaches and teams can then have an optional team practice if they need or when they need it through the season.

CMSA U10-U17 Program

Jerseys are loaned out to the team each season but must be returned washed and in good condition at the end of the season. Failure to return Jerseys washed and able to be used in a future season will result in a $100.00 replacement fee. 

Socks New players to the club will get game socks when they first sign in to the club.

Shorts will be given to players when they register with the club for the first time. Once players need additional size they can purchase these directly through the club facility along with socks.  

All Club training kits, hats, hoodies, and backpacks can be purchased at the Villains Facility during office hours. 

Players must all have Training Shirts, Black Training Shorts, Blue Socks from U9-U19 Programs.  All other items are optional but teams are encouraged to purchase team hoodies, backpacks, or 1/4 zips that are worn to games, training and practices.

CMSA U7-U9 Festival Groups 

Players will be provided the following Uniform Pieces

U7-U8 – Black Shorts, Black Socks, Villains Top  

U9 – Macron Shorts, Socks, Villains Top 

U7-U8 will need to purchase the club Black Villains Dri Fit Training Top, and all U9 Players will need to purchase the full training kit.

Refund Policy

Registering a player in any of the Calgary Villains FC ( CVFC)  programs binds the player and the Club to follow this policy on refunds of fees when withdrawal has been initiated by a member. 

Refunds will be reviewed ONLY if a written refund request form is properly filled out and is submitted signed and received via email to Club Refund Committee villainsrefunds@gmail.com as per the criteria outlined below:

All refunds are subject to the withholding of the non-refundable administration fee, CMSA player registration fee, and any amount to cover costs already incurred on the player’s behalf.  Administration Fee for CMSA & AYSL is $200.00 & Young Villains Grassroots is $50.00.

Please note that players who choose to withdraw from their team or the club during the season must pay out all remaining fees. This includes any future payments, sports science fees, academy fees and any future installments. 

No refunds will be issued past the below dates, except at the discretion of CVFC  In any of the situations below, any applicable amount will be decided on a case-by-case basis, approved only by the Villains Refund Committee.

CMSA Program Date Deadline will be 11:59 pm March 10 2024

Young Villains U3-U8 Grassroots Date Deadline 11:59 pm April 9 2024

Club Camp date Deadline will be no later than 10 days before camp starts.

1. Injury or critical illness to the player which prevents them from participating as noted by a physician; the players cannot transfer to another club in the same season if claiming medical reason.  
2. Family circumstance changes early in the season, such as relocating outside of the city with proof of relocation.
3. Refunds are not issued in the event there is a disagreement regarding player placement at any level in the club.
4. In the event a program is cancelled due to government-mandated restrictions related to the novel coronavirus (COVID-19), there will be no refunds provided. The club will offer credits for any unused amounts paid toward future programs in our club

Club Refund Form is found under the documents/policies tab via the club website  www.cvfc.ca

U3-U8 Young Villains Grassroots Program

Refunds will be considered, less a $50 admin fee when made in writing on or prior to April 1 of the Outdoor Season, and October 1 of the Indoor season.

Refund Request Form

Volunteer Bond

In order for the club to function at our best we need volunteer help! As a result, the Board has decided to add a volunteer levy to the fees which started in the Outdoor 2019 season. This is especially important in seasons when we have a Casino, but over and above that, the Villains Training Centre has ample opportunity to help both pre and post-season of play.  That said, families can work off the Volunteer Levy by assisting in coaching or managerial roles, tryouts, start and end-of-season inventory, evaluations, assessments, jamboree festival, parking marshall, and field maintenance support to name a few. 10 full hours completed are needed in roles outside of our team staff roles. Our competitor clubs almost universally institute volunteer levies but do not provide a way to work it off if needed. When a family completes the volunteer requirement the $100.00 will be returned to their Member zone account at the end of the season as a credit for the following season.

As it is easier for us to budget and administer a revenue adjustment for the next season rather than a series of refunds in the current season the Board decided to refund the Volunteer fee as a credit to the next season.

Please note that Head Coaches U7-U19 CMSA Program will get an additional $100.00 Credit applied to their account to use in the following season starting Outdoor 2023. Team Staff roles which include head coach, assistant coach and manager must all be approved in CMSA with Respect in sports, Making ethical decisions and any other necessary requirements by the league. 

Please volunteer to help us make our Club and our programs even better in the future!

Jersey Bond

CMSA U10-U17 Jerseys are loaned out to the player each season but must be returned washed and in good condition at the end of the season. Failure to return Jerseys washed and able to be used in a future season will result in a $100.00 replacement fee. This means the jersey has no stains or rips.

This bond will not be charged to any families that return their jerseys at the end of their CMSA season of play to their team manager. Managers will need to return at season end to the club reception as a set and we will update all lists by Sept 25, 2024. At the time of checkout please select installment and you will see no charge upfront.

Please see below the following club Policies and Documents. We will continue to add new documents as needed to this location:

Calgary Villains Active Implementation of the Rule of Two

Villains Coaches Code of Conduct

Villains Dispute resolution policy

Villains Misconduct Reporting Procedure

Villains Reporting Incident Form

Villains Player Placement Appeal

Villains Player_Parent Code of Conduct

Villains Liason For Child Protection  – Email

Financial Assistance Programs

If your family requires financial assistance please fill out and fax the application form below. Please keep in mind the policy whenever applying for financial assistance:

• The grants from either program can only be used once in each year
• The grants cover anywhere from $150.00 – $400.00 per family member playing.
• The registration will not be processed and will be waiting till the funds are received by the club
• A Family can pay for complete registration for the player to start playing right away and a refund or credit will be given for the amount Kidsport covers over and above the program fees.  A refund will not be given if more payments are still due by the family ( ie. Future program payments)

Kidsport Application Form 

Canadian Tire Jumpstart

Villains Angels Fund

As a club, Calgary Villains F.C. operates as a non-profit soccer club. The money we raise through player registrations, fundraising and sponsorship is spent entirely to provide equipment, practice facilities, CMSA league, staffing, uniforms, club wear and much more. Essentially, what comes in, goes out and we need the fees we charge to balance our budgets.

Many Families playing with the club cannot afford the fees necessary to participate in the Calgary soccer development experience and these families can apply for financial assistance through awesome programs like ” Kidsport” and ” Jumpstart”. However, there are many families in Calgary accessing these programs and, due to funding limitations, these programs can only afford to pay a portion of our Club’s breakeven costs. It is important to also notice that families can only use these programs once per calendar year. Families who are supported by these programs must provide information detailing their income, resources and expenditures. Once approved by Kidsport or Jumpstart our club is made aware that the family meets a financial need.

The Club sponsors the balance of costs for these players but, in the current economic environment, it is challenging for the Club to make ends meet as more and more families need help. We are therefore reaching out to you, our members, for your help. If you are able, through our program ” The Villains Angels”, you can contribute to a fund that will help support those children in our program who are in need from U3-U18.

You may make a general contribution or choose to support a particular child or family. You can make an anonymous contribution or be recognized on our Villains Angel’s page on the website; you may contribute individually or through your company and any amount would be greatly received. We have generous uniform sponsors who pay for uniform and equipment rights for the club, so this program does not include naming rights and does not contemplate sponsorship for individual teams at this time.

If you are interested in helping families in need in our program please contact the office! villainsregistrar@gmail.com

In order to be approved to Travel to any tournament a few steps need to take place:

1. Please get club approval from club program lead cvfcprogressionleads@gmail.com
2. Once approved you will need to register for the tournament
3. Teams will need to travel for a travel permit if outside of Alberta
4. Guest players in the club on another roster need a release letter from club and coach to play

Teams must follow the club Villains Travel Policy

Job Opportunities ( Non Coaching)

• Communication Lead
• Junior Program Lead
• Pixellot Video Signout & Vidswap Analysis Upload

Coaching Roles:

• Interested in Coaching for Calgary Villains FC – email Mike Lau
• Club Coaches – C License Minimum
• Club Coaches SR – B License Minimum
• We are hiring two new AYSL Coaches – must have or be registered in the Youth License Program ( Now Called Diploma B CSA)
• We are hiring two jr staff who will work in our skill centre festival program to help our growing program.